What is CPNP notification?

CPNP stands for “Cosmetics Products Notification Portal”. This is a portal for the online notification of cosmetic products in accordance with Cosmetics Regulation no. 1223/2009. Prior to market launch, CPNP notification is mandatory for all cosmetic products, and has been since 11 July 2013.

What information should be provided and who should submit the notification?

Depending on who submits the notification for a cosmetic product, the information required can differ (see article 13 of the cosmetics regulations).

Case No. 1: The Responsible Person submits the notification

In this event, the CPNP notification must contain the following information:

• The category of cosmetic product
• Its full name or commercial names
• The product’s country of origin if imported
• The member state in which it was first placed on the market
• The contact details of a physical person to contact if necessary
• Any substances that take the form of nanomaterials, as well as reasonably foreseeable exposure conditions under normal use of the product.
• The name and CAS (Chemical Abstract Service) number or EC number of category 1A or 1B CMR substances
• The cosmetic product’s frame formulation allowing for prompt and appropriate medical treatment if needed
• The original labelling and a photo of the packaging (if legible).

Case No. 2: Where the distributor must submit the notification

If the product was placed on the market after 11 July 2013

In the event that a distributor makes a cosmetic product already on the market in one member state available in another member state and translates the labeling of this product in order to comply with national regulations, they must include the following information in their CPNP notification:

• The category of cosmetic product
• Its name in the member state of origin
• Its name in the member state into which the product is being imported
• Their name and address
• The name and address of the Responsible Person who has made the PIF (Product Information File) available to the competent authorities.

If the product was placed on the market before11 July 2013

In the case where the product was placed on the market before 11 July 2013, but is no longer on the market and the distributor has decided to re-introduce it, the distributor must submit the following information to the Responsible Person:

• The category of cosmetic product
• Its name in the member state of origin
• Its name in the member state into which the product is being imported
• Their name and address

Note: all updates must be submitted without delay by the Responsible Person through the CPNP portal.

What is the purpose of this information?

Some of the information submitted through the CPNP portal is immediately made available to the competent authorities. They can then consult it to monitor and analyze the market, assess products and inform consumers.

Some of the information contained in the CPNP notification may also be made available to poison control centres or similar organisations in one or more member states for medical purposes only.

Finally, any commercial information about the cosmetic products contained in the CPNP notification that is deemed confidential by the company, is only accessible to the Responsible Person or to the distributor who entered this data into the CPNP system.

How do I do my notification online?

It’s very simple. Just follow the instructions in the online CPNP tutorial, then submit your CPNP notification:

1. Create an ECAS account (European Commission Authentification Service)
2. Access the SAAS application to complete your authorization requests online
3. Fill out your company information